3. a-b) Check-In Tent and Apparel Setup
Back to volunteering index Book 3
This item forms part of Book 3: ADMINISTRATION
3. a) Setting up the Check-In Desk
3. a) Setting up the Check-In Desk
- If a separate tent is hired, it should be supplied with a floor to minimise dust.
- Set up two desks (across the front, about 30cm back from where the wall will be when closed), four tables (ends and rear) and the clothing rack (stored in the Main Shed - can fit between an end table and a rear table). The desk drawers should have desk supplies in them.
- Use the perspex document stand for Programs and other hand-outs.
- Tape copies of the price lists (apparel price list and full price list) to the desk in plastic sleeves.
- Allocate places in the desks for:
- keys to the apparel cupboards
- spare ID cards in case of emergencies
- the Square Terminal is normally left on top of the desk unless the tent is closed up
- Allocate clip boards:
- Registered Participants List
- Sales List
- Get out blue and black biros, green and blue highlighters.
- Set up the pre-registered participant trays - these contain envelopes with family/group badges, tickets, red torches and T-shirts in alphabetical order.
- T-shirts that have been pre-ordered MUST be separated from stock for sale.
- Also separate T-shirts allocated to Scouts and sponsors.
- Set up an area for Lost Property and place the Lost Property Book there.
- Familiarise yourself with the procedures on the laminated procedure cards.
3. b) Setting up the Apparel
- Find the clothing rack, usually left somewhere in the Store Rooms.
- Move the rack to the Check-In Tent.
- Apparel is stored in locked cupboards in the Main Shed. See Lesa or Rita for a key.
- Sort the garments into type and size.
- Hang one of each size of each garment on the clothing rack as “try-ons”.
- Separate the pre-sold T-shirts from the stock T-shirts for the current year.
- Extra garments and signs can be displayed using tape, string and hangers along the back walls of the Check-In Tent.