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AGM 7th Aug 2020

Friday 7th August 2020 - 7:30pm
Topic: ANNUAL GENERAL MEETING
Venue: Epping Creative Centre - 26 Stanley Road, Epping
Abstract: Presentation of Annual Reports, election of office bearers and committee members, lucky door prize (one year's membership extension).

At the Annual General Meeting, reports from the President, Vice-Presidents and Treasurer are tabled. Award recipients are announced. The committee is dissolved and a new committee is elected. Committee nominations may be submitted on paper or by email but must be received by the Secretary by 4pm Friday 10th July 2020. The formal Notice of Annual General Meeting, paper Nomination Form and Instructions for completing an Email Nomination can be found here: NOTICE, NOMINATION, EMAIL INSTRUCTIONS (Word Document). Also note that 15 full members are needed for a quorum, so please join the meeting even if you don't wish to serve on the committee. Notice of the meeting is given in various issues of Universe and sent to members by email. 

In 2020, the AGM will be held as an electronic meeting using Zoom. To join the AGM at 8pm on Friday 7th August 2020, take this link:

https://VMware.zoom.us/j/91363518471?pwd=REtBUStvSmsrbDNLRlc1ZW0rWUR4dz09

Or telephone (02) 8015 6011

Meeting ID: 913 6351 8471

Password: 770473

There are some basic instructions for Zoom meetings here: https://www.asnsw.com/node/1664

Rules for the Zoom meeting

  1. 15 full members online from the commencement of the meeting and throughout proceedings up to the election of the committee will constitute a quorum. Where households have more than one full member, if both/all full members share a Zoom connection, they will both/all count towards the quorum. 
  2. To minimise background noise, participants are requested to keep their microphones on Mute. Any questions should be typed into the Chat window.
  3. There are no contested committee positions this year, but voting on adoption of reports will be required. As it is not considered that these votes would need to be undertaken with a secret ballot, and to allow for households that have more than one member participating by a single Zoom connection, the voting procedure on Zoom will be as follows:
    1. The start of vote will be declared by the chair typing a "start of voting" message in zoom chat.
    2. Those voting for the motion should type "yes" and those against type "no".
    3. At the end of one (1) minute an "end of voting" message will be posted by the chair to the Zoom chat.
    4. Only Yes and No votes within the start and end of voting messages will be considered and only the words "yes" or "no" will be counted as valid votes.
    5. If it is clear from the Zoom chat (visible to all participants), that the motion has passed, then the motion will be carried; unless a "written ballot" is called for under Clause 30 of the ASNSW Constitution.
    6. If a written ballot is called for, a further round of voting will be called for using the same procedure as above. However, the total number of votes for and against will be tallied by the appointed scrutineer using the "Save Chat" feature in Zoom to extract the votes as a text file and count the number of votes for and against the motion.

The agenda for the meeting is available here.

Procedure when voting on a contested position is required.

Event Date: 
Friday, 7 August, 2020 - 19:30
Location: 
Epping Creative Centre, 26 Stanley Road, Epping NSW

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