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The ASNSW Constitution, Policies, Procedures & Records

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Constitution and Committee Guidelines


Records & Compliance with Regulations



Changes to the ASNSW constitution were decided upon at a Special General Meeting on 14th March 2014. The changes were lodged with Fair Trading NSW. The registration and effective date of the new constitution is 5th May 2014: The ASNSW Inc. Constitution (PDF)

For anyone wanting an overview of how the committee works, and what the office-bearer roles entail, please also refer to the 2018 Guidelines for Office Bearers and Committee Members of the ASNSW.


Whilst all ASNSW policies apply all the time, attendees at the South Pacific Star Party should refer, in particular, to the Wiruna Light Use Policy, the ASNSW Drones Policy (which bans drones altogether at the SPSP) and the Anti-Discrimination and Harassment Policy. Various other prohibitions (e.g. the ban on fireworks and rockets) are outlined in the Wiruna Usage Polices. The specific "South Pacific Star Party Policies" deal with administrative matters. 

Policy regarding "advertising" in Universe magazine or by email

Correspondents (e.g. secretary or editor) will pass commercial notices to the committee for approval before publicising to the membership by email or in Universe.

Policies that apply at the Star Party

Wiruna Light Use Policy

ASNSW Drones Policy

Anti-Discrimination and Harassment Policy (note that this policy also applies for all ASNSW members and invited speakers all the time, including at meetings)

Wiruna Usage Policies (prohibitions and other usage policies and recommendations)

South Pacific Star Party Policies (fees, refunds, registrations and numbers, sponsors, locals)

Policies and procedures that apply at Wiruna

These include all of the above Star Party Policies, PLUS:

Wiruna Sites Policy 2020

Wiruna Guests Policy and Guest Numbers Limit

Piers, Sheds and Observatories at Wiruna

ASNSW Wiruna COVID-19 Safety Plan

Wiruna Incinerator Procedure

Records & Compliance with Regulations

Committee Conflict of Interest: The ASNSW abides by the regulations of the Associations Incorporation Act of NSW 2009, Section 31c, regarding disclosure and recording of Committee of Conflicts of Interest. Take this link to information on the Fair Trading website or read the extract from the Associations Incorporation Act 2009 here (includes table for details to be recorded).

Association Records: The ASNSW keeps the records required by Fair Trading, as listed here on the Fair Trading website.


New Member Procedure

Accreditation for Crago Observatory

Procedures for handling Voting at an AGM

Complaint Handling Procedure (13 May 2020)


This page last updated 31 May 2020

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